DRAFT Minutes of EO Budget Meeting held in the Village Hall on Wednesday 13 March 2022 at 7.30 p.m.

  1. Apologies for Absence: Cllr. Ruth Russell (RR), Cllr. John Harrison (JH), Bruce Skinner (BS) [Clerk]
    Present:
    Cllr. Philip Marwood (PM) [Chairman], Cllr. Nick Bell (NB), Cllr. Sue Blagden (SB), Cllr. Simon Flounders (SF), Cllr. N Lamb (NL), Cllr.Peter Smith (PS)
    Members of Public*: (* Until 9 May)Dean Wise (DW)
  2. Minutes of Previous Meetings:
    Members who had attended the meeting unanimously RESOLVED to accept ‘as read’ the minutes of the 9 March 2022 Ordinary PC Meeting
    – Members who had attended the meeting unanimously RESOLVED to accept ‘as read’ the minutes of the 30 March 2022 EO Planning, etc. Meeting
  3. Purpose of Meeting:
     – To review potential cost cutting and/or income/resource raising opportunities and, where
        appropriate, approve acceptance of the latter
     – To agree principles for assigning funds to the various budget ‘spend’ items.
     – To adopt the proposed Safeguarding Policy
     – To approve the replacement of existing Zurich insurance Policy (which is due for renewal on
        31 May) with a Zurich Policy more suited to small parish councils
  4. Outcome of the Meeting
    i)   On behalf of Clerk, PS briefly reviewed and compared the two Tenders for the Grass Cutting Contract, summarising that the recommendation was to award the contract to Lowther Forestry Group Ltd, adding that Chairman had already endorsed this recommendation.
    On the basis of PS’s justification, and that from point ii) below there were sufficient funds to meet the cost of at least 3 Visits, the meeting unanimously seconded this endorsement.
    ii)  The meeting unanimously agreed to set up a Just Giving account for nominated donations to the grass cutting budget (donations totalling £500 have already been ‘promised’) .
    NB offered to set up and administer this account.
    iii)  It was proposed that the PC should replace the existing Zurich insurance Policy with a Zurich Policy more suited to small parish councils.
    Proposed: NB          Seconded: SB          Votes: Unanimous
    iv)  It was proposed to adopt the tabled Safeguarding Policy.
    Proposed: NL           Seconded: SF          Votes: Unanimous
    v)  Charging for parking on village green: Under Chairman’s discretion, this proposed fund-raiser was dismissed as unenforceable.
    vi)  The meeting agreed to defer to the next meeting the following other cost saving proposals:
          – Streetlights: At which time NB’s recommendations regarding deleting or part-timing lights
            can be discussed, agreed and incorporated in Clerk’s figures.
          – Other venues for PC Meetings
          – Reducing the PC’s contribution towards the cost of cemetery upkeep
                  
    The meeting closed at 8 p.m.