9 May – Annual Meeting – Minutes

Minutes of Annual Meeting held at Settrington Village Hall on Wednesday 9 May 2018 at 7 p.m.

 Parish Meeting:

This had been convened by the Chairman for 6.15 p.m. and advertised on the village notice board and web site. Regrettably, no-one had accepted the invitation to suggest items for the agenda, and, other than a single councillor, no residents or other members of the public attended.

Annual Meeting

  1. Appointment of Officers and Clerk:

– As there were no other nominations: Re-election of PS as Chairman Proposed: CW    Seconded: PD       Votes: Unanimous

– NL having announced his preferred intention not to stand for re-election: Election of PM as Vice Chairman Proposed: PD    Seconded: JH       Votes: Unanimous

– Re-appointment of PD as Treasurer Proposed: JR     Seconded: JH       Votes: Unanimous – Reappointment of BS as Clerk Proposed: PD    Seconded: CW      Votes: Unanimous

– Re-election of JH as NHW Coordinator and Litter Collection Coordinator Proposed: PM    Seconded: NL       Votes: Unanimous

JH thanked BS and PD for their services; PS endorsed this appreciation

2. Chairman and Vice Chairman signed Declarations of Acceptance of Office

3. Apologies for Absence: Alan Mitchell (AM)

Present: Peter Smith (PS) [Chairman],Philip Marwood (PM) [Vice Chairman], Pauline Durant (PD) [Treasurer/RFO], John Harrison (JH), Norman Lamb (NL), Jane Ramsden (JR), Margaret Tierney (MT), Colin Wigglesworth (CW), Bruce Skinner (BS) [Clerk]

Members of the Public: Despite having been invited, no members of the public attended Cllrs. Present accepted AM’s reason for his absence

4. Minutes of the last meeting (10 May 2017): Taken as read Proposed: JR     Seconded: PD        Votes: Unanimous
5. Matters Carried-over/Arising None

6. Financial Matters

a) Approval of Annual Governance Statement Proposed: PM       Seconded: MT     Votes: Unanimous

b) Adoption of accounts for year-ending 31st March 2018 Proposed: JH        Seconded: CW     Votes: Unanimous

c) Approval of the Annual Return, Sections 1 and 2

Proposed: JH        Seconded: MT     Votes: Unanimous

7. Any Other Business NoneThere being no other business, the meeting closed at 7.30 p.m.

Next meeting: 8 May 2019