Draft Minutes – 10 July 2019

  1. Apologies for Absence: None
    Absent: Norman Lamb (NL),
    Present:
    Philip Marwood (PM) [Chairman], Alan Mitchell [Vice Chairman], Pauline Durant (PD) [RFO], Sue Blagden (SB), John Harrison (JH), Peter Smith (PS), Ruth Russell (RR), Stewart Walker (SW), Bruce Skinner (BS) [Clerk]
    Members of the Public: None

    It was agreed that, in the interest of transparency and to encourage public attendance at PC meetings, an item ‘Open Forum’ (lasting up to 15 minutes) should be added as the first item on future bi-monthly meeting Agendas*
    Proposed: PS     Seconded: AM          Votes: Unanimous

2. Minutes of Previous Meetings
– Ordinary Meeting 8 May 2019
Taken as read
Proposed: PD           Seconded: SB         Votes: Unanimous

– EO Planning Meeting 18 June 2019
Taken as read
Proposed: PD     Seconded: SB         Votes: Unanimous
– EO Planning Meeting 24 July 2018
Belatedly taken as read
Proposed: PS     Seconded: PM          Votes: Unanimous

3. Matters Carried Over from Last Meeting
a)  Community Speed Watch – SW accepted the role of Team Leader and will arrange training.

b)  Streetlights lampposts painting – Maintenance contractor, Acorn, has acquired the paint and intends to repaint the three lampposts in w/c 15 July.
c)  Replenishment of salt grit bins – It was agreed that PC should advise NYCC that it no longer requires a second bin on New Road to be topped up, and to request confirmation that there is no debt outstanding
d)  Cockgarth footbridge maintenance – 2 July letter received from NYCC confirms that the bridge is not recorded on the definitive map, and therefore they do not have responsibility for, or maintenance of, the footbridge.
The meeting Resolved that, in the light of having done so for many years, the PC should accept responsibility for its maintenance. That being the case, subject to his confirmation that it still stands, the PC should accept NL’s kind offer to execute the currently necessary repairs, with materials paid for by PC (with an estimated cost of some £4-500).
Proposed: PS     Seconded: PD          Votes: Unanimous
e)  Tanker damage at Town Street/Scarlet Balk Lane junction – YW will replace the concrete post markers in due course
f)   Dog poo nuisance – RDC Community Officers have put up some new notices.
NYCC have installed an extra poo bin immediately adjacent to that near the telephone box; Clerk will seek their no objection to the PC moving that extra bin to a site in the proximity of the church, and will advise the department of RDC responsible for emptying the bins accordingly
g)  Modifications to un-Listed Buildings in the Conservation Area – It was resolved to ask RDC Planning whether they are aware that an external flue has installed on one of the new-build properties on Chapel Road (the property is within the Conservation Area; the modification is not in conformity with the Village Design Statement), This correspondence should be copied by the Chairman to the resident of the property concerned. Proposed: AM. Seconded: PS. Votes: Unanimous.

h)  Regulation of Broadband dishes – It was Resolved to seek the RDC Planning Officer’s clarification regarding the attachment of broadband dishes to Listed Buildings and others in the Conservation Area
Proposed: AM    Seconded: PD          Votes: Unanimous

4. Matters Arisen since Last Meeting
a)  Celebration of the75th Anniversary of VE Day on Friday 8 May 2020 – It was Resolved to accept PD’s offer to Chair a sub-committee comprising members of the village community
Proposed: AM    Seconded: SB          Votes: Unanimous
b)  BT Cabinet at Fishpond Corner – AM will continue to pursue and encourage progress towards the provision of fibre-optic broadband to the ‘have not’ half of the village
c)  Website Accessibility Statement – This matter is being resolved by RDC

d)  Grass verge wildflower meadows – It was agreed to discuss further this proposal (from PD), and the issue of beckside management, at the September meeting

5. Representation reports:

John Harrison Neighbourhood Watch
Alan Mitchell Malton & Norton Neighbourhood Plan
YLCA Branch Representative
Philip Marwood YLCA Branch Representative
Sue Blagden Malton & Norton Neighbourhood Plan
Ruth Russell RDC & Parish Liaison Meeting

AM and RR reported that they each had attended meetings during the period, at which matters of background interest had been discussed

6. Noteworthy Correspondence:
–    Adoption of the Local Plan Sites document
–    NYCC Highways Parish Council Workshops invitation
–    PC Websites Accessibility Statement
–    NALC Chief Executive’s Bulletins
–    RSN Rural Funding Digest
–    Councillors’ Rights to Time off Work
–    Rural Bulletins
–    Renewal of Subsidised Bus Services
–    Visit offer from Keane Duncan
–    ‘Putting the heart & housing back into your community’

It was unanimously agreed that, as this correspondence is routinely copied to councillors for their appropriate attention, and that matters of current local significance are featured in items 3 & 4 above, this item serves little purpose and, unless there are exceptional matters to be recorded, should henceforth be discontinued

7. Planning
a) Glazed lean-to extension at 25 Beckside, Church Lane – 19/00682/HOUSE – It was unanimously agreed that the meeting had No Objection to the application.
b) Replacement of wooden windows, etc. at 42 Back Lane – 19/00494/LBC: Observations were sent to RDC. The matter of the PC being ‘wholly supportive of suitable double-glazing being an acceptable norm for the village’ will be added to the agenda of the September meeting for clarification/confirmation.
c) Rectory Farm Development re-submission – 18/00282/FUL – Amendment requesting exemption from the Local Occupancy condition for the two barn conversions:
(At this point, SB declared a disclosable pecuniary interest and left the meeting)
After discussion, it was Resolved to advise RDC Planning that the PC supports the Application
Proposed: RR    Seconded: PD          Votes: For: 5  Against: 2  Abstained: 1
d) Solar Panels at Brook Farm Barn – 19/00264/LBC: Approved by RDC with 5 panels
e) Garden Room at 3D Town Street – 19/00323/HOUSE: Approved by RDC

8. AOB
None 

There being no further business, the meeting closed at 8.58 pm

Date of next Meeting: Wednesday 11 September 2019

*Open Forum

Where local residents can raise issues for Parish Council consideration; max 2 minutes per resident’s presentation; forum limited to 15 minutes.
(Matters seeking formal resolution at the meeting should be submitted to the Clerk before the Agenda is issued, i.e. at least two weeks before the meeting.)